POPUP

ABOUT

Our "permanent popup" offers a place for local artists, organizations, and creatives to develop a variety of events ranging from art shows and open mics to yoga classes and lessons in drag. Thanks to OUR FUNDERS/, use of the PopUp is fully subsidized, and events are offered free and open to the public.

As a program of the WORCESTER CULTURAL COALITION/, we are dedicated to cultural equity, community engagement, collaborative co-working, and creative entrepreneurship.

Creatives of all types: if you are seeking a space to hone and share your vision, come visit us to learn more!

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Open Office + Gallery Hours

Tues-Wed
12p-4p

Thu-Friday
12p-6p

Visit our HOME/ page for a full calendar of events!

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Facility Specs

Per fire code, our total capacity is 103.
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Our walls are 14 feet high and equipped with an "art rail" system, best suited for work designed to hang by wire. Accommodations can be made for other rigging styles if you inform us ahead of time.
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The floor is sealed concrete with an epoxy finish.
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Standard items for use include: chairs, tables, portable art walls and pedestals, portable bar, and on-site kitchen space. A projector and screen are also available, however presenters are responsible for their own laptops, HDMI adaptors, etc. If you think you may require additional items, please ask if we can be of assistance.
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We have a network of friends, businesses, and creatives with whom we may be able to connect you, should you be looking for more assistance or advice than we can offer. However, you are entirely responsible for any help or work you may seek from a third party.

FAQ

Got more questions? We got answers!
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Q: WHAT IS THE DEADLINE TO SUBMIT ALL MY MATERIALS?
A. All applications are reviewed on the Tuesday following the date you submit an application. From the date we first respond to your application you have TWO WEEKS to complete the process and submit materials for review. Your date will be released back to the public if you do not complete all steps within two weeks. No exceptions.

Q: WHAT ARE THE HOURS AVAILABLE WHEN APPLYING TO PRESENT AN EVENT AT THE POPUP?
A: The PopUp is closed on Sunday and Monday. Tuesdays through Fridays, events can be presented until 9p. Saturdays, events can be presented until 10p. Weekday morning event hours are available on a case-by-case basis.

Q: WILL THE SPACE BE PREPARED AHEAD OF TIME FOR OUR EVENT?
A: The space will be clean when you arrive. You and your team are responsible for your specific setup, and for restoring the space at the conclusion of your event.

Q: CAN I RENT THE SPACE FOR A PRIVATE EVENT?
A: Occasionally, we offer the space for private event rental at our discretion. If you're interested, please contact us directly.

Q: ARE WE ABLE TO SERVE ALCOHOL?
A: As of April 2020, we will manage the sale of beer, wine, and other concessions to your patrons, and retain all revenues.

Q: WHAT PERCENT COMMISSION DO YOU TAKE FROM ART, FOOD, AND TICKET SALES HAPPENING DURING YOUR EVENTS?
A: If the event has an entry fee or is selling artwork, the event organizer will pay 25% of all proceeds to our parent organization, the Worcester Cultural Coalition. If non-concessions food or small arts/crafts items are being sold, the event organizer will pay 15% of all proceeds to the Worcester Cultural Coalition. Payments can be made by cash, card, or checks/money-order.

Q: WILL YOU HELP PROMOTE MY EVENT ON THE POPUP'S SOCIAL MEDIA PLATFORMS?
A: You are responsible for taking the lead on promoting your event. We will help by sharing your event on our social media channels, in our newsletter, and of course on our home page. If your event is booked in time, it may also be included in a printed quarterly mailer.

Q:WHEN SHOULD I APPLY TO PRESENT MY EVENT?
A: Applications must be received at least 1 month prior to your proposed event date. We reserve the right to adjust this policy at any time.

Q: IS THERE A FEE OR DEPOSIT TO USE THE SPACE?
A: Yes. A refundable deposit of $100 must be placed to secure your date. Should you fail to restore the space after your event, we will retain your deposit to cover cleaning costs. Should the space incur damage, we will retain your deposit to cover repairs. Should any costs exceed the $100 deposit, you will be billed for the remainder.

Q: IS THERE A CANCELLATION POLICY?
A. We reserve the right to reschedule or cancel pre-approved events as needed. Failure to comply with stated policies will result in the cancelation of your event. If you need to cancel your event, you must inform us in writing at least one week prior, or your deposit will be forfeited.

Q: Does the PopUp provide any catering supplies?
A: No. you are responsible for any cutlery, plates, paper products, etc you think you may need for your event.

APPLY TO PRESENT

Please get to know our space and policies BEFORE applying by reading our ABOUT and FAQ sections, above. (No really, do it!) Our goal is to make your event successful. Help us help you by being proactive and responsive.
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Ready to apply? Please find our form, below.

POPUP PRESENTER

Part I. Application Form

* Indicates required field

Event Name *

Event date requested (MM/DD/YYYY) *

SECOND CHOICE DATE REQUESTED (MM/DD/YYYY) *

Requested Start + End Time (XX:XXAM/PM - XX:XXAM/PM) *

If your event is more than one day long, what is the range of dates for which you're applying? (MM/DD/YYYY - MM/DD/YYYY) *

Please describe your event with one, concise paragraph, keeping in mind that the language you provide may be used to promote your event. *

Contact Name *

The applicant whose information appears here is considered our only official point of contact for coordinating your event, and must be of legal age.

Name of organization, If different *

Contact Email *

Contact Phone *

Contact Address *

Line 1

Line 2

City

State

Zip Code

Country

Website *

Which of the following best describes you? *

501(C)(3) Private Business For Profit Arts Organization City Department Individual Artist Student(s) Musician(s) Cultural Organization Immigrant Organization Educational Organization

How many events of this nature have you hosted? *

Why this particular type of event? *

What do you hope to accomplish long-term through an event like this? *

Where / how do you see this type of event expanding after you run it at the PopUp? *

Which of the following is your target audience? Please choose all that apply. *

General Children / Families Specific Ethnic Community Specific Creative Community Students Small Business Owners LGBTQ+ Other

If you selected "Other" above, please elaborate briefly here. *

Will you be selling goods? *

Is yours a private event, defined as any event that excludes the general public from participating and/or charges an admittance fee? Please keep in mind that private events, if approved, are generally subject to rental fees. *

What is your anticipated budget? *

Do you have the funds already in-hand? If so, please list in-kind donations. If not, how do you plan to raise them? *

Please communicate any other questions, comments, or concerns you may have about hosting your event at the Worcester PopUp. Thank you! *

I have read all the facility specs, faq's, stated policies, and other information available on this page, and understand that I am ultimately responsible for the success of my event. *

Got it!

Part II. Facility Terms of Use

In order for your event to be approved, please accept the following terms and conditions.

1. The Worcester PopUp agrees to provide exhibition and event space to selected Presenter, if approved, at the site 20 Franklin Street, Worcester, MA 01608.
2. The Worcester PopUp reserves the right to deny, cancel or reschedule any event at any time for any reason.
3. Ticket sales/door fees for entrance must be approved by the Worcester PopUp Managing Director. If approved, a commission of all proceeds will be made payable to the Worcester Cultural Coalition. Door fees, art sales, and funds raised will be subject to a 25% commission. Food sales will be subject to a 15% commission. All commissions are calculated from gross sales.
4. Alcohol and concessions sales will be managed by the PopUp, and all revenues will be retained by the Worcester Cultural Coalition.
5. Final approval of event will be withheld until all required contracts and promotional materials are submitted to and approved by the PopUp Managing Director. Required items include: facility use contract, exit checklist contract, DiscoverCentralMA.org calendar posting, and Facebook events post. Posts will not be approved until all promotional images and wording are included.
6. The Worcester PopUp does not host religious or political programming.
7. Presenters are solely responsible for restoring the space, per these steps:

completely break down and remove all display materials and personal items
sweep and mop floors
empty all trash cans and place bags in dumpster or take with you
wipe down all tables and return them to storage
return all chairs to storage, neatly stacked on carts
clean kitchen
if using the walls or art rail system: remove all wires used to hang artwork; remove hanging hooks from wires and return neatly bundled; clean/remove any marks or residues from walls

8. The PopUp does not supply staff for events. Presenters are responsible for providing staff.
9. A refundable deposit of $100 must be placed to secure your date. Should you fail to properly breakdown and clean after your event according to our policies, the PopUp Managing Director reserves the right to retain your deposit. If the space is damaged in any way the deposit is forfeited and you will be billed for the cost of repairs above the deposit amount.  It is your responsibility to police your event and guests.
10. Any cancellation request must be received in writing at least one week prior to the scheduled event date. Failure to give one-week's notice will result in forfeiture of the $100 security deposit. If you are unsure of your ability to proceed with your event, please inform us immediately. We would much rather have you reschedule than not show up.
11. Artwork sold during this period may not be removed until the conclusion of the exhibit.
12. Neither the Worcester Cultural Coalition nor the Worcester PopUp is responsible for any damage or liability encountered by the presenter during the use of the facility. Presenter will be held liable.

BY CHECKING THE BOX BELOW, I ACKNOWLEDGE I HAVE RECEIVED, READ, AND UNDERSTAND ALL FACILITY USE POLICIES, AND WILL FOLLOW THEM SHOULD MY EVENT BE APPROVED. *

Got it!

Submit Application

CONTACT

If there's something on your mind that we haven't addressed on this page, please feel free to submit an inquiry below.

POPUP GENERAL INQUIRY

* Indicates required field

First + Last Name *

Email *

Message *

I agree to receiving marketing and promotional materials

Submit

Application Guides

PopUp Promotional Requirements
File Size:	130 kb
File Type:	docx

Download File

Popup Facility Terms of Use
File Size:	18 kb
File Type:	docx

Download File

Hi, I'm Hank.

I'm the Managing Director of the PopUp and look forward to having you here! Feel free to reach me on 508 304 8188 or by EMAIL/.

FULL BIO

Hank is an artist and cultural organizer with a background in street art and photography. He sits or has sat on a number of nonprofit boards, including those of the Worcester Arts Council, Main IDEA, The Public Artist Working Group, and Square Squared, the facilitators behind Pow!Wow! Worcester! Hank frequently serves as a creative workshop leader and consultant to both public and private organizations. His workshops with young adults focus on creative sociopolitical empowerment. His consulting work typically focuses on creative solutions to environmental design and crime prevention. His motivations in helming the PopUp are to advocate for the accessibility of artistic space for all, and to empower the local creative culture to assume ownership of a community changing and growing around them.

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Prioritizing arts and culture is a key strategy for bringing economic and cultural revitalization to our nation’s downtowns. The PopUp is a model for how to do it right.
//
JIM McGOVERN
United States Congressman (D-MA, 2nd District)

WORCESTER
POPUP

POPUP PRESENTER

Part I. Application Form

Part II. Facility Terms of Use

POPUP GENERAL INQUIRY

Hi, I'm Hank.

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Prioritizing arts and culture is a key strategy for bringing economic and cultural revitalization to our nation’s downtowns. The PopUp is a model for how to do it right.
//
JIM McGOVERN
United States Congressman (D-MA, 2nd District)

PHOTOS ABOVE, FROM TOP. VARIOUS POPUP EVENTS.

JEAN
McDONOUGH
ARTS
CENTER
OUR HOUSE/ YOUR HOME/

ADDRESS (CLICK FOR MAP)
20b FRANKLIN STREET
WORCESTER, MA 01608/

PARKING (CLICK FOR MAPS)
WORCESTER COMMON GARAGE/
FEDERAL PLAZA GARAGE/
WORCESTER LIBRARY PARKING LOT/

POPUP MANAGING DIRECTOR
Hank von Hellion
508-413-5622 EXT 1802
popup@jmacworcester.org

JMAC DESK
Hal Gaucher
508-413-5622 EXT 1801
hal@jmacworcester.org

BRICKBOX MANAGING DIRECTOR
Olivia Scanlon
508-413-5622 EXT 1804
brickbox@jmacworcester.org

#WORCPOPUP
#WORCBRICKBOX
#MAKEARTEVERYWHERE
#ARTSMATTER
#ARTSFORALL
#WORCESTERMA

WORCESTER​POPUP

POPUP PRESENTER

Part I. Application Form

Part II. Facility Terms of Use

POPUP GENERAL INQUIRY

Hi, I'm Hank.

//Prioritizing arts and culture is a key strategy for bringing economic and cultural revitalization to our nation’s downtowns. The PopUp is a model for how to do it right.​//JIM McGOVERNUnited States Congressman (D-MA, 2nd District)

PHOTOS ABOVE, FROM TOP. VARIOUS POPUP EVENTS.

JEANMcDONOUGHARTSCENTEROUR HOUSE/ YOUR HOME/

ADDRESS (CLICK FOR MAP)​​20b FRANKLIN STREET​​WORCESTER, MA 01608/

PARKING (CLICK FOR MAPS)WORCESTER COMMON GARAGE/FEDERAL PLAZA GARAGE/​WORCESTER LIBRARY PARKING LOT/

POPUP MANAGING DIRECTORHank von Hellion508-413-5622 EXT 1802popup@jmacworcester.org

JMAC DESKHal Gaucher​508-413-5622 EXT 1801hal@jmacworcester.org

BRICKBOX MANAGING DIRECTOR​Olivia Scanlon508-413-5622 EXT 1804brickbox@jmacworcester.org

#WORCPOPUP#WORCBRICKBOX​#MAKEARTEVERYWHERE#ARTSMATTER​#ARTSFORALL#WORCESTERMA​

catalyzing creativity for all

WORCESTER
POPUP

//
Prioritizing arts and culture is a key strategy for bringing economic and cultural revitalization to our nation’s downtowns. The PopUp is a model for how to do it right.
//
JIM McGOVERN
United States Congressman (D-MA, 2nd District)

JEAN
McDONOUGH
ARTS
CENTER
OUR HOUSE/ YOUR HOME/

ADDRESS (CLICK FOR MAP)
20b FRANKLIN STREET
WORCESTER, MA 01608/

PARKING (CLICK FOR MAPS)
WORCESTER COMMON GARAGE/
FEDERAL PLAZA GARAGE/
WORCESTER LIBRARY PARKING LOT/

POPUP MANAGING DIRECTOR
Hank von Hellion
508-413-5622 EXT 1802
popup@jmacworcester.org

JMAC DESK
Hal Gaucher
508-413-5622 EXT 1801
hal@jmacworcester.org

BRICKBOX MANAGING DIRECTOR
Olivia Scanlon
508-413-5622 EXT 1804
brickbox@jmacworcester.org

#WORCPOPUP
#WORCBRICKBOX
#MAKEARTEVERYWHERE
#ARTSMATTER
#ARTSFORALL
#WORCESTERMA